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Duties and local office contacts checked

Who does what in Caldwell County?

Know the office. Know the record. Know the job.

This is a practical guide for residents, reporters and people who may want to run. It shows what each county office is responsible for, what falls outside its authority, which records follow the work and what the elected job may demand day to day.

Educational—not an endorsement or accusation.

Names appear only as public contact information. No individual is scored or graded here. Duties can differ when a county combines offices or falls under classification-specific law. Confirm current filing qualifications with the local election authority before becoming a candidate.

Start with the public need

Find the responsible office.

A public office can answer for work within its authority. This directory keeps questions from being passed around without a clear destination.

Commission meeting, budget, county contract or road decisionCounty Commission + County Clerk ↓Voter registration, ballot, candidate filing or election resultCounty Clerk / Local Election Authority ↓Court case filing, docket, judgment, juror or court-cost questionCircuit Clerk ↓Deed, mortgage, release, recorded document or land-record searchRecorder of Deeds ↓Property value, parcel characteristics or assessment appealCounty Assessor ↓Tax bill, payment, delinquency or tax-sale recordCounty Collector ↓County fund balance, warrant, bank or disbursement recordCounty Treasurer ↓Crime report, civil process, jail, emergency or law enforcementCounty Sheriff ↓Criminal charge, victim services or county legal matterProsecuting Attorney ↓Court-appointed estate, guardianship or conservatorshipPublic Administrator + Probate Court ↓Reportable death, death investigation or coroner recordCounty Coroner ↓

Caldwell County public office directory

Contact the office responsible for the work.

These office addresses and phone numbers were transcribed from the county directory linked below and checked September 24, 2026. Office titles are shown instead of guessing who currently holds a seat. Use the official county website or the Missouri Official Manual to confirm a current officeholder’s name.

County government or office website ↗County contact directory ↗Missouri Secretary of State 2025–2026 Official Manual — Cities and Counties ↗

Office-by-office public education

Responsibility, boundaries and receipts.

Open any position to see the public work, the records it creates and what a responsible candidate should investigate before filing.

01
Missouri county office

Presiding Commissioner

Chairs the three-member County Commission while sharing the Commission's governing vote and countywide responsibilities.

Caldwell County contactsPRESIDING COMMISSIONER816-586-2571PO BOX 67 49 E MAIN ST, KINGSTON MO 64650-0067

Responsible for

  • Chairing Commission meetings and helping set an understandable public agenda.
  • Voting on county budgets, claims, contracts, property, buildings and other matters placed before the Commission.
  • Working with the two associate commissioners and county offices on countywide operations.
  • Helping represent the county in regional, state and federal matters.

Not responsible for

  • Acting alone for the full Commission when the law requires a public-body decision.
  • Directing court decisions, property assessments, prosecutions or election results.
  • Making a binding county decision outside the required public process.

Records residents can look for

  • Meeting agendas, minutes and roll-call votes.
  • Budgets, claims, bids, contracts, ordinances and orders.
  • County-property, building, road and intergovernmental records.

If you are thinking of running

Expect the responsibility before asking for the title.

  • Expect regular public meetings, detailed reading before votes and questions from residents after votes.
  • Expect to make tradeoffs across roads, buildings, staffing, services and limited county revenue.
  • Expect your vote and reasoning to become part of a public record.
  • Ask in advance about meeting frequency, regional-board work, emergencies, budget deadlines and staff support.
Read the controlling sourcesRSMo Chapter 49: County Commissions and County Buildings ↗RSMo Chapter 50: County Finances and Budget ↗Missouri Sunshine Law: meetings, minutes and votes ↗
02
Two elected seats in Schuyler County: North District and South District

Associate Commissioners

Serve with the presiding commissioner as voting members of the County Commission; each is elected from a district but helps govern the county as a whole.

Caldwell County contactsASSOCIATE COMMISSIONER WEST DISTRICT816-586-2571PO BOX 67 49 E MAIN ST, KINGSTON MO 64650-0067ASSOCIATE COMMISSIONER EAST DISTRICT816-586-2571PO BOX 67, KINGSTON MO 64650-0067

Responsible for

  • Attending, preparing for and voting in County Commission meetings.
  • Reviewing budgets, bills, bids, contracts, roads, buildings and county operations.
  • Bringing district knowledge into decisions that affect the entire county.
  • Helping monitor whether adopted decisions are carried out and documented.

Not responsible for

  • Serving only residents of one district after taking office.
  • Acting individually as the whole County Commission.
  • Running independently elected county offices or deciding court matters.

Records residents can look for

  • Individual votes recorded in Commission minutes.
  • Budget, purchasing, road, property and contract records considered by the Commission.
  • Appointments and orders approved by the public body.

If you are thinking of running

Expect the responsibility before asking for the title.

  • Expect the same preparation and public accountability required of the presiding commissioner.
  • Expect to balance district concerns with countywide legal and financial duties.
  • Expect to ask questions before a vote, not after money has been committed.
  • Ask how road issues, public complaints, site visits and committee assignments are divided among commissioners.
Read the controlling sourcesRSMo Chapter 49: County Commissions and County Buildings ↗RSMo 49.270: county property and claims ↗Missouri Sunshine Law: meetings, minutes and votes ↗
03
Missouri county office

County Clerk / Local Election Authority

Keeps the County Commission's official record and, in most Missouri counties including Schuyler, administers elections and voter registration.

Caldwell County contactsCOUNTY CLERK816-586-2571PO BOX 67 49 E MAIN ST, KINGSTON MO 64650-0067

Responsible for

  • Recording Commission orders, rules, proceedings and votes accurately.
  • Preparing or supporting agendas, minutes, budgets, payroll, claims and other county administrative records assigned by law.
  • Registering voters and conducting local, state and federal elections as the local election authority.
  • Maintaining election records, candidate filings and results required at the local level.

Not responsible for

  • Changing a Commission vote or election result based on personal preference.
  • Deciding court cases, prosecuting crimes or valuing property for tax purposes.
  • Guaranteeing that every county record is kept by the clerk; each office remains responsible for its own records.

Records residents can look for

  • Commission minutes, orders and vote records.
  • Election notices, candidate filings, ballots, returns and voter-registration records as permitted by law.
  • County budgets, warrants, payroll and administrative files assigned to the office.

If you are thinking of running

Expect the responsibility before asking for the title.

  • Expect deadline-driven work where accuracy matters more than publicity.
  • Expect election-season hours, public questions and strict custody procedures for ballots and records.
  • Expect to operate record systems, supervise staff and coordinate with the Commission and state election officials.
  • Ask about election equipment, cybersecurity, records retention, staffing, payroll and peak-season overtime.
Read the controlling sourcesRSMo 51.120: record of Commission proceedings ↗Missouri Secretary of State: local election authorities ↗Missouri Sunshine Law: meetings, minutes and votes ↗
04
Missouri county office

Circuit Clerk

Safekeeps Circuit Court records and performs the court's filing, process, accounting and recordkeeping work.

Caldwell County contactsCIRCUIT CLERK816-586-2581PO BOX 68 49 E MAIN ST., KINGSTON MO 64650-0068

Responsible for

  • Accepting court filings and maintaining the records under the clerk's administrative control.
  • Recording judgments, rules, orders and other court proceedings.
  • Issuing and attesting court process when required and accounting for court money and costs.
  • Supporting court scheduling, juror administration and public access allowed by court rules.

Not responsible for

  • Deciding cases, changing a judge's order or choosing criminal charges.
  • Giving residents legal advice or acting as either side's lawyer.
  • Opening records that a statute or court order makes confidential.

Records residents can look for

  • Case filings, dockets, judgments, orders and issued process.
  • Court-cost and payment accounts.
  • Juror and administrative court records subject to access rules.

If you are thinking of running

Expect the responsibility before asking for the title.

  • Expect high-volume, deadline-sensitive work inside the state court system.
  • Expect to protect both public access and legally confidential information.
  • Expect responsibility for staff, technology, money controls and exact court records.
  • Ask about the statewide case-management system, jury cycles, staffing, audits and court calendars.
Read the controlling sourcesRSMo 483.240: circuit-clerk record responsibility ↗RSMo 483.075: judgments, process and court money ↗Missouri Court Operating Rule 4: court records system ↗
05
Missouri county office

Recorder of Deeds

Receives, records and indexes documents that become part of the county's official land and instrument record.

Caldwell County contactsRECORDER816-586-3080P.O. BOX 67 49 E MAIN ST, KINGSTON MO 64650

Responsible for

  • Recording eligible deeds, mortgages, deeds of trust, assignments, plats and other authorized instruments in order.
  • Maintaining indexes so recorded instruments can be found.
  • Preserving the recording date, time and public chain of filed documents.
  • Providing copies and public access as Missouri law allows.

Not responsible for

  • Guaranteeing that a document proves good title or resolving ownership disputes.
  • Setting a property's value, tax rate or tax bill.
  • Providing legal advice about how a deed or other instrument should be prepared.

Records residents can look for

  • Deeds, mortgages, deeds of trust, releases, assignments and plats.
  • Recording indexes, timestamps and fees.
  • Marriage records and other instruments assigned by Missouri law.

If you are thinking of running

Expect the responsibility before asking for the title.

  • Expect exact, sequence-sensitive work where a delay or indexing error can affect real people and property.
  • Expect to manage preservation, digitization, fees, vendors and public searches.
  • Expect to reject or return filings that do not meet recording requirements without giving legal advice.
  • Ask about backlog, scanning quality, disaster recovery, indexing standards and online-search contracts.
Read the controlling sourcesRSMo 59.330: documents the recorder records ↗RSMo 59.400: order and manner of recording ↗
06
Missouri county office

County Assessor

Identifies and values taxable real and personal property so the tax system begins with a consistent assessment roll.

Caldwell County contactsASSESSOR816-586-5261PO BOX 85 49 E MAIN ST, KINGSTON MO 64650-0085

Responsible for

  • Discovering, listing and valuing taxable property according to Missouri law.
  • Maintaining property characteristics, ownership and assessment records.
  • Sending required notices and supporting the appeal and equalization process.
  • Applying state assessment rules consistently rather than choosing who should pay more or less.

Not responsible for

  • Setting tax rates, collecting tax bills or deciding how tax money is spent.
  • Guaranteeing legal title or deciding boundary disputes.
  • Changing values as a favor outside the lawful review and appeal process.

Records residents can look for

  • Property cards, parcel maps, ownership and characteristics.
  • Assessment rolls, valuation notices and exemption classifications.
  • Appeal, field-review and sales-comparison support records.

If you are thinking of running

Expect the responsibility before asking for the title.

  • Expect field work, data review, taxpayer questions and regular state oversight.
  • Expect to explain market value even when the answer is unpopular.
  • Expect major reassessment cycles, appeal deadlines and technology/vendor decisions.
  • Ask about parcel counts, mapping systems, field staff, appeal volume and certification or training requirements.
Read the controlling sourcesRSMo Chapter 53: County Assessors ↗Missouri State Tax Commission: local property tax ↗
07
Missouri county office

County Collector

Bills and collects county property taxes and distributes collections to the public entities entitled to receive them.

Caldwell County contactsTREASURER/EX-OFFICIO COLLECTOR816-586-2781PO BOX 127 49 E MAIN ST, KINGSTON MO 64650-0127

Responsible for

  • Preparing and collecting tax bills from the certified tax books.
  • Accounting for payments, delinquencies, penalties and distributions.
  • Conducting delinquent-tax procedures and sales when required by law.
  • Providing receipts and reconciling collected money with taxing districts.

Not responsible for

  • Choosing assessed value or setting the tax levies applied to a property.
  • Deciding how schools, cities or the county spend their distributed revenue.
  • Canceling a lawful tax bill without legal authority or corrected records.

Records residents can look for

  • Tax books, bills, receipts and delinquent accounts.
  • Daily and monthly collection reports and distributions.
  • Delinquent-land-tax notices, sale files and redemption records.

If you are thinking of running

Expect the responsibility before asking for the title.

  • Expect custody of large public-money flows and strict daily reconciliation.
  • Expect a heavy annual collection season and difficult delinquency conversations.
  • Expect coordination with the assessor, clerk, treasurer and every taxing district.
  • Ask about payment vendors, cybersecurity, tax-sale workload, audit findings and separation of duties.
Read the controlling sourcesRSMo Chapter 52: County Collectors ↗Missouri State Tax Commission: local property tax ↗
08
Missouri county office

County Treasurer

Receives, safeguards, accounts for and disburses county money under lawful authority.

Responsible for

  • Receiving county funds and maintaining accurate fund balances.
  • Disbursing money only on lawful warrants or other authorized direction.
  • Reconciling bank, investment and ledger activity and reporting to the Commission.
  • Protecting public funds through approved depositories, collateral and internal controls.

Not responsible for

  • Adopting the county budget or deciding spending priorities alone.
  • Valuing property or collecting property-tax bills when the offices are separate.
  • Paying an unsupported claim simply because another person asks.

Records residents can look for

  • Receipts, warrants, disbursements and fund ledgers.
  • Bank reconciliations, depository and investment records.
  • Monthly, annual and audit-support financial reports.

If you are thinking of running

Expect the responsibility before asking for the title.

  • Expect daily responsibility for safeguarding money that belongs to the public.
  • Expect recurring reconciliation, reporting, audit and cash-flow work.
  • Expect to question incomplete authorization before releasing funds.
  • Ask about banking access, collateral, investment policy, software, audit findings and backup procedures.
Read the controlling sourcesRSMo Chapter 54: County Treasurers ↗Missouri State Auditor: local-government reporting ↗
09
Missouri county office

County Sheriff

Serves as the county's elected law-enforcement officer, conservator of the peace and executor of court process, with jail duties that vary by local arrangement.

Caldwell County contactsSHERIFF816-586-2681PO BOX 156 54 N FRANKLIN ST, KINGSTON MO 64650-0156

Responsible for

  • Law enforcement, peacekeeping, investigations and emergency response within lawful jurisdiction.
  • Serving civil and criminal court process and attending court when required.
  • Operating or reporting on the county jail and prisoners where the sheriff has that responsibility.
  • Hiring, training, supervising and accounting for deputies, equipment, evidence and fees.

Not responsible for

  • Deciding guilt, setting sentences or choosing the final court outcome.
  • Acting as the prosecuting attorney or as a private security service.
  • Ignoring constitutional rights, evidence rules or public-money controls during an investigation.

Records residents can look for

  • Incident, arrest, dispatch and investigation records subject to lawful redactions.
  • Jail, prisoner, use-of-force, evidence and property records.
  • Court-process returns, training, equipment, budget and fee records.

If you are thinking of running

Expect the responsibility before asking for the title.

  • Expect 24-hour operational responsibility even when you are not personally on duty.
  • Expect critical incidents, personnel decisions, evidence controls and public scrutiny.
  • Expect mandatory qualifications and training beyond ordinary candidate filing rules.
  • Ask about jail responsibility, staffing, call volume, mutual aid, insurance, training compliance and evidence systems.
Read the controlling sourcesRSMo Chapter 57: Sheriffs ↗RSMo 57.010: current sheriff qualifications ↗
10
Missouri county office

Prosecuting Attorney

Represents the state in county criminal matters and performs legal duties for the county that Missouri law assigns to the office.

Caldwell County contactsPROSECUTING ATTORNEY816-586-2511PO BOX 8 49 E MAIN ST, KINGSTON MO 64650-0008

Responsible for

  • Reviewing law-enforcement referrals and deciding whether and what charges can ethically be filed.
  • Prosecuting criminal cases and representing the state through court proceedings.
  • Working with victims, witnesses, law enforcement, courts and defense counsel.
  • Advising or representing county government where statutes assign that role and no separate counselor controls it.

Not responsible for

  • Serving as judge, defense lawyer or personal attorney for residents.
  • Guaranteeing a conviction or filing a charge unsupported by evidence and law.
  • Directing every sheriff investigation or deciding a sentence reserved for the court.

Records residents can look for

  • Charging documents, motions, correspondence and case files subject to court and disclosure rules.
  • Victim-contact and evidence-review records with required confidentiality.
  • County legal opinions, contracts or civil files handled by the office.

If you are thinking of running

Expect the responsibility before asking for the title.

  • Expect a law license and all current statutory qualifications to be essential; verify them before filing.
  • Expect independent ethical judgment, courtroom work, difficult evidence decisions and on-call demands.
  • Expect to manage conflicts, confidential material, victim rights and public explanation without trying cases in the media.
  • Ask about caseload, assistants, conflict counsel, discovery systems, victim services and county civil work.
Read the controlling sourcesRSMo Chapter 56: Prosecuting Attorneys and County Counselors ↗Missouri statutes: county-government chapters ↗
11
Missouri county office

Public Administrator

Acts as a court-appointed fiduciary for certain estates, minors and incapacitated people when no suitable private person is available or the court orders appointment.

Caldwell County contactsPUBLIC ADMINISTRATOR816-583-2086408 N. EWING, HAMILTON MO 64644

Responsible for

  • Taking charge of protected people or estates only after the legal appointment or circumstances required by law.
  • Locating, safeguarding, inventorying and accounting for money and property.
  • Managing bills, benefits, housing, care and court reporting within each appointment's authority.
  • Acting as personal representative, guardian, conservator or trustee when appointed.

Not responsible for

  • Taking control of any person's life or money without court authority.
  • Replacing capable family members merely because the office exists.
  • Operating as the county's general benefits office or personal lawyer for all residents.

Records residents can look for

  • Court appointments, inventories, settlements and fiduciary reports.
  • Estate bank, property, benefit, care and vendor records.
  • Confidential personal records protected by probate and guardianship law.

If you are thinking of running

Expect the responsibility before asking for the title.

  • Expect direct responsibility for vulnerable people and property under court supervision.
  • Expect urgent health, housing, benefit, family and financial decisions within legal limits.
  • Expect detailed accounting, court deadlines, privacy duties and possible after-hours emergencies.
  • Ask about active cases, staffing, bonding, case-management systems, travel, audits and professional support.
Read the controlling sourcesRSMo 473.743: when the public administrator takes charge ↗RSMo 473.771: delegated fiduciary tasks ↗
12
Missouri county office

County Coroner

Investigates and documents deaths that fall within the coroner's legal jurisdiction, working with law enforcement, medical professionals and families.

Caldwell County contactsCORONER816-583-7405208 E SCHOOL, HAMILTON MO 64644

Responsible for

  • Responding to reportable deaths and determining the investigation required by law.
  • Documenting identity, circumstances, cause and manner of death with appropriate professional help.
  • Protecting evidence and coordinating transport, examination, notification and required certificates.
  • Conducting an inquest when legally appropriate rather than treating every death as criminal.

Not responsible for

  • Deciding criminal guilt or replacing the prosecutor, sheriff or judge.
  • Acting as every decedent's treating physician or funeral director.
  • Publishing private death details that the law does not make public.

Records residents can look for

  • Death-scene, identification, investigation and inquest records.
  • Reports, certificates, examination and laboratory documentation.
  • Property, transport, notification and interagency records.

If you are thinking of running

Expect the responsibility before asking for the title.

  • Expect unpredictable, on-call work around traumatic deaths and grieving families.
  • Expect careful scene documentation, evidence handling and coordination with medical experts.
  • Expect current training or qualification requirements that must be confirmed before filing.
  • Ask about call volume, deputies, transport, autopsy arrangements, equipment, training and record storage.
Read the controlling sourcesRSMo Chapter 58: Coroners and Inquests ↗RSMo 58.455: death-certificate duties in covered deaths ↗

Before filing for county office

Study the work you are asking voters to trust you with.

Practical experience can matter as much as a polished campaign. Legal qualifications are only the starting line; readiness means understanding the records, workload, staff and limits of the job.

  1. 1Read the governing Missouri chapters and current filing notice.
  2. 2Review at least two years of budgets, audits, minutes and office reports.
  3. 3Observe public meetings and ask how the office operates during its busiest season.
  4. 4Ask about staff, software, contracts, records retention, emergencies and unfinished work.
  5. 5Confirm residency, filing, bond, training, license and other current requirements.
  6. 6Tell voters what you can lawfully do, what you cannot do and how you will show the receipts.
Missouri Secretary of State candidate information ↗Current Missouri election calendar ↗Missouri county-government statutes ↗

How to use this guide

It is a starting point—not personal legal advice.

The plain-language summaries are drawn from the linked Missouri statutes and official public-agency descriptions. The statutes control when a summary and the law differ. County classification, charter status and combined offices can change the local structure.

Local office addresses and phone numbers come from the linked Missouri Association of Counties directory, except where an official county directory is identified. The Missouri Secretary of State Official Manual is a 2025–2026 snapshot and is linked for names and fuller listings. When sources conflict, contact the office before relying on a name or number.

Residents should request the actual agenda, minute, filing, ledger, report or court record for a specific public decision. Candidates should confirm current qualifications directly with the local election authority and Missouri Secretary of State before filing.